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Executive Assistant

Hubbard Broadcasting in Minneapolis/St. Paul is seeking an Executive Assistant.

Hubbard Broadcasting Inc., is the parent company of several media companies including Hubbard Television, Hubbard Radio, REELZ, F&F Productions and 2060 Digital. Based in St. Paul, MN, this family-run business has been in operations for nearly 100 years.

Job Responsibilities

  • Answer and direct phones calls to the appropriate executive, ensure visitors are greeted and taken care of in a professional manner; schedule appointments and maintain calendars.
  • Schedule and coordinate staff and other meetings by booking conference rooms or arranging for virtual set up of meetings.
  • Plan and coordinate on and off-site meetings and conferences which may include Affiliate meetings, NAB annual conference, the local Holiday party and other related event activities.
  • Handle day to day communications in a courteous manner and prepare communications, such as memos, emails, invoices, reports and other correspondence on behalf of executives.
  • Carry out administrative duties such as filing, copying, binding, scanning.
  • Organize travel arrangements, on both commercial and private aviation including creation of itineraries, air, hotel and ground transportation and any other details to provide a seamless travel experience. Communicate with internal aviation department/pilots on all necessary details for travel on private company planes. 
  • Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
  • Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Communicate with and complete various tasks that support the executive’s family including assisting with event coordination, booking travel, dining reservations and other personal related tasks.
  • Assist in other departments as needed and complete other duties as assigned.

Diversity Statement

Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU.

Job Overview

The Executive Assistant provides administrative support to ensure efficient operation of the Executive offices. This position carries out a variety of tasks related to organization and communication and is responsible for confidential and time sensitive material. This position supports the President, Hubbard TV Group and Corporate Secretary/Head of The Hubbard Foundation.

Qualifications

  • Associate Degree or equivalent with 2+ years’ experience in an administrative role in an office environment managing multiple tasks and projects; or a combination of education and work experience to meet the requirements of the position.
  • Excellent customer service skills with proven ability to establish and maintain cooperative working relationships with all levels of the organization
  • Outstanding oral and written communication skills; strong interpersonal skills with the ability to interact and exchange information effectively with both internal and external customers.
  • Proven ability to handle confidential information with a high degree of sensitivity
  • Ability to handle stress effectively and focus and concentrate on details while performing a variety of duties
  • Strong phone skills for internal and external communications
  • Proficient and demonstrated competency in MS Office Suite applications

 

Miscellaneous:

This position is subject to a pre-employment criminal background and consumer financial history background check.  Background check information will be used in a confidential and non-discriminatory manner consistent with State and Federal Law.

Compensation and Benefits

When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations.

For information regarding our benefits, please copy the link below and paste in your browser:

https://hubbardbroadcasting.com/our-company/working-here/"

EEO Statement

We are an equal opportunity employer, including disability/vets.

For more details andf to apply, click here.